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Ethics

Author Guidelines
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AIP Journal Policies
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      Policies

Statement of ethics and responsibilities of authors submitting to AIP journals

This journal is published as part of the charter of its publisher, the American Institute of Physics (AIP) to advance and diffuse knowledge of the science of physics and its applications to human welfare. To that end, it is essential that all who participate in producing the journal conduct themselves as authors, reviewers, editors, and publishers in accord with the highest level of professional ethics and standards.

By submitting a manuscript to this journal, each author explicitly confirms that the manuscript meets the highest ethical standards for authors and coauthors.

The following statement of the ethical standards expected for authors and editors of scientific papers is based on statements prepared by the American Physical Society and by the American Geophysical Union. These statements are available online:

We thank the the APS and AGU for permission to use their statements.

Maintaining research results

The results of research should be recorded and maintained in a form that allows analysis and review, both by collaborators before publication and by other scientists for a reasonable period after publication. Exceptions may be appropriate in certain circumstances to preserve privacy, to assure patent protection, or for similar reasons.

Fabrication of data is an egregious departure from the expected norms of scientific conduct, as is the selective reporting of data with the intent to mislead or deceive, as well as the theft of data or research results from others.

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Publication and authorship obligations

The authors' central obligation is to present a concise, accurate account of the research performed as well as an objective discussion of its significance. A paper should contain sufficient detail and references to public sources of information to permit others to repeat the work.

Proper acknowledgment of the work of others used in a research project must always be given. Authors should cite publications that have been influential in determining the nature of the reported work. Information obtained privately, as in conversation, correspondence, or discussion with third parties, should not be used or reported without explicit permission from the investigator with whom the information originated. Information obtained in the course of confidential services, such as refereeing manuscripts or grant applications, cannot be used without permission of the author of the work being used.

Authors must obtain permission for use of any previously published materials from the original publisher. Guidelines for requesting permission for reuse of published materials to be included in an AIP journal other than AIP Advances can be downloaded. For AIP Advances, guidelines for permission to include material under a Creative Commons license can also be downloaded. Proof of permission must be provided before manuscripts containing previously published material can be published. Proper credit lines for all previously published material must be included in the manuscript.

Authorship should be limited to those who have made a significant contribution to the concept, design, execution, or interpretation of the research study. All those who have made significant contributions should be offered the opportunity to be listed as authors. Other individuals who have contributed to the study should be acknowledged, but not identified as authors. The sources of financial support for the project should be disclosed.

Plagiarism constitutes unethical scientific behavior and is never acceptable.

It is unethical for an author to publish manuscripts describing essentially the same research in more than one journal of primary publication. Submitting the same manuscript to more than one journal concurrently is unethical and unacceptable.

When an error is discovered in a published work, it is the obligation of all authors to promptly retract the paper or correct the results.

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Coauthorship

All collaborators share some degree of responsibility for any paper they coauthor.

Only persons who have significantly contributed to the research should be listed as authors. The author who submits the paper for publication should ensure that all appropriate coauthors and no inappropriate coauthors are included on the paper, and that all coauthors have seen the final version of the paper and have agreed to its submission for publication.

Some coauthors have responsibility for the entire paper as an accurate, verifiable report of the research. These include, for example, coauthors who are accountable for the integrity of the critical data reported in the paper, carry out the analysis, write the manuscript, present major findings at conferences, or provide scientific leadership for junior colleagues. Other coauthors may have responsibility mainly for specific, limited contributions to a paper.

Every coauthor should have the opportunity to review the manuscript before it is submitted for publication. All coauthors have an obligation to provide prompt retractions or correction of errors in published works. Any individual unwilling or unable to accept appropriate responsibility for a paper should not be a coauthor.

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Peer review

Review by independent scientists provides advice to editors of scientific journals concerning the publication of research results. It is an essential component of the scientific enterprise, and all scientists have an obligation to participate in the process.

Privileged information or ideas obtained through peer review must be kept confidential and not used for competitive gain. Reviewers must disclose conflicts of interest resulting from direct competitive, collaborative, or other relationships with any of the authors, and avoid cases in which such conflicts preclude an objective evaluation.

Reviewers should judge objectively the quality of the research reported and respect the intellectual independence of the authors. In no case is personal criticism appropriate. Reviewers should explain and support their judgments in such a way that editors and authors may understand the basis of their comments.

Reviewers should point out relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor's attention any substantial similarity between the manuscript under consideration and any published paper or manuscript submitted concurrently to another journal.

A reviewer should treat a manuscript sent for review as a confidential document. It should neither be shown to nor discussed with others except, in special cases, to persons from whom specific advice may be sought; in that event, the identities of those consulted should be disclosed to the editor.

Reviewers should not use or disclose unpublished information, arguments, or interpretations contained in a manuscript under consideration, except with the consent of the author.

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Editorial responsibilities

The editor of a journal has complete responsibility and authority to accept a submitted paper for publication or to reject it. The editor may confer with associate editors or reviewers for an evaluation to use in making this decision.

An editor should give prompt and unbiased consideration to all manuscripts offered for publication, judging each on its merits without regard to race, gender, religious belief, ethnic origin, citizenship, or political philosophy of the authors, and respecting the intellectual independence of the authors. Situations that may lead to real or perceived conflicts of interest should be avoided.

The editor and the editorial staff should not disclose any information about a manuscript under consideration to anyone other than reviewers and potential reviewers. Unpublished information, arguments, or interpretations disclosed in a submitted manuscript should not be used in an editor's own research except with the consent of the author.

An editor presented with convincing evidence that the substance or conclusions of a published paper are erroneous should promote the publication of a correction or retraction.

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AIP statement on intellectual property responsibilities

AIP is a leading publisher of scientific works. Authors approach AIP and submit their works to AIP for consideration for publication. AIP publishes certain works in exchange for the author's agreement to assign the copyright in the work to AIP. As part of the assignment, the author warrants and represents that the assigned work does not infringe the copyright or violate any other right of any third party. All intellectual property rights other than copyright are retained by the authors and are not the purview of AIP. AIP's publication of articles does not infringe the patent rights of any party because AIP is not practicing any invention by merely publishing an article. AIP’s publication of articles does not infringe any trademark rights of any party because its use of a title for a publication is a fair use.

Over its history, AIP has published tens of thousands of articles. While AIP has a clearly defined statement on the ethics and responsibilities of authors submitting to AIP journals, and while each article undergoes a rigorous peer review process, AIP, like every other publisher, cannot insure that every statement in every article that it publishes is correct or that no portion of the article has been improperly copied from a prior work. Ultimately, AIP must largely rely on the scientific community and authors to sort out the merits and the validity of the claims of each published work, as it and other publishers have done for many decades. In its role as publisher, AIP acts quickly and decisively when presented with an issue that falls within its legal scope of concern. For example, if a third party claims that an article infringes his or her copyrighted material, AIP conducts a thorough examination of that claim and takes appropriate action. However, issues such as who was the first to invent a particular method or technology or whether or not a particular statement in a peer-reviewed, published article is accurate are issues that should be resolved among the claimant and the author and any questions about those issues should be directed to them. AIP does not mediate disputes between scientists other than when issues of copyright arise.

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Scitation: Ethics